Association of Masonic Museums, Libraries and Archives

Association of Masonic Museums, Libraries and Archives

Privacy Policy

Data Controller

The website www.ammla.museum is operated by the Association of Masonic Museums, Libraries and Archives (AMMLA), an association under Belgian law.

Registered office: Brussels, Belgium
E-mail: info@ammla.museum
AMMLA is the international umbrella association of Masonic museums, libraries and archives.

General Information

Protecting your personal data is important to us. We handle your data confidentially and in accordance with the applicable data-protection laws, in particular the EU General Data Protection Regulation (GDPR) and the Swiss Federal Act on Data Protection (FADP). This Privacy Policy explains what personal data we collect, how we process it, and what rights you have.

Collection and Processing of Personal Data

When you visit our website, your browser automatically transmits certain technical data such as:

  • IP address
  • Date and time of access
  • Browser type and version
  • Operating system
  • Referrer URL (previously visited page)
  • Name and URL of the requested file

 

This website is hosted in Switzerland. The data are processed to ensure secure and stable operation of the website. Log files are stored temporarily and deleted after an appropriate period.

When you contact us by e-mail, we store and process the information you provide (name, e-mail address, message) solely for the purpose of responding to your enquiry. Data will not be shared with third parties.

You may apply for membership via our online form. The information you provide is used internally to review your application and, where applicable, to manage your membership. Data are transmitted by e-mail to the AMMLA office and also stored in the website database to enable proper administration and follow-up.

Registered members are granted access to a password-protected internal area.
Within this area they can:

  • manage their own profile data (name, position, institution, contact details),
  • edit content for their public page,
  • access internal documents and communications.

 

These data are used exclusively for membership administration, internal communication and presentation of member institutions.

Cookies

Our website uses cookies. Cookies are small text files stored on your device to enable technical functionality and anonymous usage statistics. You can configure your browser to be informed about the placement of cookies and decide on a case-by-case basis whether to accept or reject them. Disabling cookies may limit the functionality of the website.

Analytics Services

We use Google Analytics to improve our website. The collected data are analysed anonymously to understand how visitors use the site (e.g., pages visited, time spent). For Google Analytics, data may be transferred to the United States based on EU Standard Contractual Clauses. You may prevent Google Analytics from collecting your data by installing a browser add-on or adjusting your cookie settings.

Newsletter

We offer a newsletter to inform members and interested parties about AMMLA activities. Subscription is voluntary and requires your explicit consent (double-opt-in). You may unsubscribe at any time using the link included in each newsletter or by contacting webmaster@ammla.museum. Your e-mail address will be used solely for the newsletter and will not be shared with third parties.

Data Retention

We store personal data only as long as necessary for the respective purpose or as required by law. Once the purpose has been fulfilled or the legal retention period has expired, the data will be deleted or anonymised.

Data Security

Our website uses SSL/TLS encryption. We implement appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse.

Rights of Data Subjects

Under the GDPR and FADP, you have the following rights:

  • Right of access (Art. 15 GDPR)
  • Right to rectification (Art. 16 GDPR)
  • Right to erasure (“right to be forgotten”, Art. 17 GDPR)
  • Right to restriction of processing (Art. 18 GDPR)
  • Right to data portability (Art. 20 GDPR)
  • Right to object (Art. 21 GDPR)

 

To exercise these rights, please contact webmaster@ammla.museum.

Amendments to this Privacy Policy

We may update this Privacy Policy from time to time to reflect legal or operational changes. The version published on our website shall apply.

Last updated: October 2025
Responsible organisation: Association of Masonic Museums, Libraries and Archives (AMMLA), Brussels